Effective procurement practices are an important factor in the specialised industry and competitive marketplace. Such practices provide future opportunities to suppliers, which can deliver best value / value for money. We recognise the need, where practical, to simplify and standardise processes and ensure consistency in order to provide a fair, ethical and transparent approach to quoting / tendering for GOTRA ‘s future business needs. With these aims in mind:-
GPS will:
• Whenever possible, consult with our key strategic suppliers & the marine industry/business community to identify and reduce barriers to conducting business
• Ensure our approach to individual supplier contracts, including global framework agreements, is supported by a sound strategy, process & business case;
• Work towards electronic commerce and eProcurement/Sourcing systems consistent with achieving best value/value for money, to help minimise costs to suppliers;
• Comply with relevant National & International legislation or directives with regard to conducting procurement activities;
• Support professional training for GPS staff to develop consistency in the use of best practice procurement processes/systems;
• Commit to using specialised ‘due diligence’ supplier prequalification questionnaires for ‘high risk/spend procurement with addition of bespoke additions on a case by case basis;
• Offer meaningful feedback to suppliers on the evaluation of their proposal at the end of the tendering process; and
• Communicate GOTRA ’s Business Rules and business opportunities to the supplier community and/or selected potential tenderers/suppliers
Suppliers/Third Party Organisations will:
• If already a contracted or current supplier to GOTRA be encouraged to adhere to this charter;
• Facilitate a coordinated relationship with GPS as the GOTRA focal point for all business communications/dealings;
• Comply with GOTRA business rules, processes & systems to ensure effective & efficient business transactions;
• Provide constructive feedback on conducting business, tender processes and perceived barriers to business;
• Support GOTRA eProcurement/Sourcing & ERP solutions as a means of accessing future business opportunities and continued contract compliance;
• Make the most effective use of their company’s skills, knowledge and resources in bidding for and delivering goods/services in accordance with the PO/Agreement;
• Support the use of a Prequalification questionnaire in the tendering process and the scope for debriefing; and
• Work with GOTRA to deliver value for money throughout the life of the contract.