GOTRA is improving our internal processes that are designed to streamline payment of invoices sent to GOTRA Accounts Payable.
We seek your cooperation and advise effective 1 January, 2014 GOTRA will be implementing the following three (3) measures which will improve our service to meet our agreed payment terms.
- Whenever practicable, Goods/Services should only be supplied to GOTRA AFTER receipt of an official company Purchase Order. Each corresponding invoice must quote the official Purchase Order number/Vessel name and ensure ONLY the goods/services from the Purchase Order are billed.
- If a valid GOTRA Purchase Order number/Vessel name is not quoted on the Invoice or if invoice details do not match Purchase Order details, GOTRA will RETURN the invoice for your further action/correction. It will then become your responsibility to follow up with the original requestor of the Goods/Services.
- Invoices must only be submitted electronically as a single PDF attachment (not exceeding 2mb) to email address: invoice@gotra-trading.com
If forwarding a Credit note, the Original Purchase Order number, Invoice number and item description(s) must be quoted.
Invoices should be addressed to:
The Owner of Vessel [insert vessel name]
c/o GOTRA Trading
xxxxxxxxxx
xxxxxxxxxxx
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Please also be reminded GOTRA payment terms are 45 days from DATE of RECEIPT of the invoice.